Shall appoint all committees except as otherwise provided and shall perform such other duties as may be required by custom or for the welfare of the Association.

Must give written approval (signature) of all bills over $100.00 before payment, or in the President’s absence, two (2) members of the Executive Board shall give written approval.

May call a meeting of the Executive Board at any time with ten (10) days prior notice.

Shall, with the approval of the Executive Board, appoint a minimum of five (5) members within forty-five (45) days after the annual meeting to the Education Committee. Executive Board position number 1 shall be Chair. Executive Board position numbers 3, 6 and 7 shall be members.

Shall, with the approval of the Executive Board, appoint three (3) members within forty-five (45) days after the annual meeting to the Nominating Committee. The immediate Past President shall be the Chair.

May with the approval of the Executive Board, appoint any other committee deemed necessary or desirable for the good of the Association.

May arrange meetings, formal or informal.

At the beginning of the President’s term, he or she shall publish a list of the Executive Board members and the telephone assignments and furnish each Executive Board member with copy of same.

The President shall also furnish the Executive Board members with an organizational chart showing the committee assignments for that year within forty-five (45) days.

Shall, in the absence of the President, preside at all meetings of the Association and the Executive Board.

Shall serve as the Legislative liaison between the Association and the Massachusetts Association of Assessing Officers (M.A.A.O.).

Shall serve as the chair of the Annual Meeting Committee.

The Secretary shall be elected to a three-year term. In the event the Secretary does not complete his or her term, the Executive Board shall appoint an interim Secretary to complete the remainder of the term.

The Secretary shall keep a record of all meetings of the Association and the Executive Board.

The Secretary shall keep a roll of the membership and give notice of all meetings of the Association and the Executive Board.

The Secretary shall discharge such other duties as pertain to this office, or as may be assigned by the President, or Executive Board.

The Secretary shall appoint a member of the Executive Board to take minutes of any meetings where the Secretary is not present.

The Secretary shall supply each Executive Board member with a set of membership mailing labels or electronic media upon request.

The Secretary shall notify all non-paying members of their removal from the membership list as reported by the Treasurer as of July 1 of each year.

The Secretary shall keep a list of all Past Presidents of M.C.A.A and honorary members and their mailing addresses. All Past Presidents and honorary members shall be notified of general membership meetings and activities.

The Secretary shall maintain the Executive Board handbook and make changes and updates from time to time as required. At the beginning of each year, the Secretary shall mail to each Executive Board member, that section of the handbook relating to their title or position for that year.

The Treasurer shall be elected to a three-year term. In the event the Treasurer does not complete his or her term, the Executive Board shall appoint an interim Treasurer to complete the remainder of the term.

The Treasurer shall collect and disburse all funds of the Association and keep account of the same. All bills over $100.00 must have the approval of the President and one other member of the Executive Board before payment.

The Treasurer shall keep all funds of the Association in a depository approved by the Executive Board and shall keep said funds deposited in the name of the Association.

The Treasurer shall make an annual statement and written report to the Association, or when required, to the Executive Board, and shall perform such other duties that pertain to this office or as may be assigned by the President or Executive Board.

The Treasurer shall make available all accounting records to the Audit Committee by October 1, or no later than sixty (60) days prior to the annual meeting. The Treasurer shall maintain a separate checking account and a separate account for the Dodge-Lombard Scholarship Fund.

The Treasurer shall send a notice of dues to the membership no later than January 30 of each year. Any member who has not paid by May 1 shall receive a notice from the Treasurer that states that they will be removed from the membership list if they have not paid by July 1.

The Treasurer shall provide a list of the membership to the Secretary on an annual basis as soon as possible after July 1.

The By-laws Committee is chaired by Executive Board position number 2 with position number 7 serving as committee member. The Chair may appoint at least one member of the Association to serve on the committee as well.

Each year, the By-laws Committee shall obtain a copy of the most recent By-laws from the Secretary.

The By-laws committee shall distribute a copy of the By-laws to each Executive Board member no later than February 1 of each year.

During the course of the year, the By-laws committee shall review recommended changes and amendments to the By-laws as they are received from the membership and/or Executive Board.

The Executive Board prior to being distributed to the membership shall review all changes and amendments.

The Committee shall send written notification to each jurisdiction of any proposed changes and/or amendments at least 20 days prior to the annual meeting.

Following the annual meeting, the committee shall incorporate any approved changes and amendments and note the date of revision and forward a copy to the Secretary.

Executive Board position number 4 chairs the Scholarships and Awards Committee. The Chair may appoint additional members to serve on the committee if that is desired.

Prior to March 1^st of each year, the committee shall notify all members of the availability of the annual Ralph Dodge and Janet Lombard scholarships. This notification shall include the rules regarding eligibility for the scholarships, as well as an application. Once the applications have been received, the committee shall present the applications to the Executive Board for approval. Prior to May 1^st scholarship recipients shall be notified in writing their awards. The Executive Board may at its discretion award up to two $500 scholarships totaling $1,000 for courses offered by the Massachusetts Association of Assessing Officers (M.A.A.O.), or the Massachusetts Chapter of the International Association of Assessing Officers (I.A.A.O. – Mass Chapter). Scholarships must be used by December 31^st in the year awarded. The Board may grant a one-year extension.

Prior to April 1^st of each year, the committee shall solicit from every jurisdiction the names of any assessors and clerks who have served in the profession for twenty or more years and who have not already been acknowledge by the M.C.A.A. The committee shall present the awards at the annual meeting.

The chairman of the scholarship committee shall present the awards.

The Nominating Committee shall be chaired by the immediate past president. Additionally, two members of the Association shall be appointed by the Chairman to serve on the committee.

The nominating committee shall actively solicit names and qualifications of nominees from the membership at least ninety days prior to the annual meeting.

The nominating committee shall notify each municipality of the date, time, and location nominations meeting at least thirty days prior to the nominations meeting. This notice shall include the names of all nominees and brief summary of their work experience and qualifications.

The nominations meeting must be held at least thirty days prior to the annual meeting. At this meeting, the nominating committee shall present its candidate(s) for vacant offices. Additional nominations shall be accepted from the floor.

The nominating committee shall send notification of the nominations for office to each assessing jurisdiction at least twenty days prior to the annual meeting.

The committee may present one or more candidates for vacant offices.

The chairman of the committee shall be in charge of running the election at the annual meeting.

Executive Board position number 5 chairs the Audit Committee. The chair shall appoint at least two members of the association to serve on the committee.

The committee shall audit the Treasurer’s records as of October 1^st of each year. The audit shall consist of a review of all bank statements, verification of all balances, and a sample review of all bills to verify signatures and receipts.

Once the audit is complete, the committee shall notify the Executive Board of the results after which a report shall be prepared for publishing in the annual report.

The Annual Report Committee is chaired by the Executive Board position

number 2. The chair may appoint additional members to serve on the committee.

The annual report shall be distributed at the annual meeting.

The Chairman shall receive a report from each of the Association’s committees at least 45 days prior to the annual meeting. The Executive Board prior to publication shall review the annual report.

The annual meeting of the Association shall be held between the first day of October and the last day of December in each year, on such day and at such time and place the Executive Board may fix. Other meetings, formal and informal, may be arranged by the President, by the Executive Board, or by petition of fifteen members to the President of the Association. At all business meetings, fifteen members in good standing shall constitute a quorum.

Election for vacant offices shall be by majority vote of regular members present at the annual meeting. If no majority is achieved on the first ballot, the two people who receive the highest vote total shall stand for a second ballot. At the conclusion of the election, the succession of officers takes place.

These by-laws may be amended, altered or repealed by unanimous consent or by a two-thirds vote of those present at the annual meeting, duly called, provided that notice of the proposed amendment, alteration, or repeal shall have been sent to each assessing jurisdiction at least twenty days prior to such meeting.

The rules contained in Roberts Rules of Order shall be the parliamentary authority in all cases not covered by these by-laws.

Adopted December 5, 1973

Amended December 3, 1975

Amended October 28, 1987

Amended December 5, 1990

Amended December 16, 1992

Amended December 2, 1996

Amended December 3, 1999

Amended December 2, 2005