Some housekeeping items to consider for continuity of operations planning:
If your community’s governing body accepted the provision of MGL to allow remote participation in meetings. Have your Board consider voting to allow remote participation? You should review Gov. Baker’s March 12, 2020 Executive Order suspending certain Open Meeting Law requirements.
Have your Board vote to grant someone (BOA Chair or Assessor) authority to approve Warrants/Commits and any time sensitive items Abatements / Exemptions if your community determines that public meeting cannot be held.
If your BOA does not want to appoint someone to act on time sensitive documents send letter to applicants now asking for a 30-day extension beyond the deadline to act on an application.
Continuity of Operations Planning (COOP) template:
Who is your backup for your position? Who is the second backup? Can your departmental org chart sustain prolonged absences from key personnel?
What are the essential functions of your office? I.e. what operations are essential to life/safety or required by ordinance or statute? Which personnel in your departments are considered essential?
What are the critical functions of your office?
Can these functions – either essential or critical – be performed remotely? Do you have the resources to do so?
Does everyone have remote access to email and critical files?
Does everyone have contact information for key points of contact in the administration?